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How to share a Google Calendar

Share your calendar with one person, a whole team, or anyone with a link, and choose how much they can see.

Perfect Mail

Share with specific people

  1. Open Google Calendar on a computer (sharing is not in the phone app).
  2. On the left, under My calendars, hover over the calendar, click the three dots, then Settings and sharing.
  3. Under Share with specific people or groups, click Add people and groups.
  4. Enter their email and pick a permission:
    • See only free/busy (hide details)
    • See all event details
    • Make changes to events
    • Make changes and manage sharing
  5. Click Send.

On the same page, under Access permissions for events, tick Make available to public, then use Get shareable link. Pick free/busy only unless you want everything visible.

Which permission to pick

  • A partner or assistant who books meetings for you: Make changes to events.
  • A colleague who wants to find a time: See only free/busy.
  • Never give strangers more than free/busy.

If the goal is letting people pick a time, a booking page is easier than sharing your calendar. Google Calendar has Appointment schedules (create one from Create, then Appointment schedule).

Offering times in Perfect Mail

Often you do not need to share a whole calendar, just a few times. In Perfect Mail, open Calendar, click Share availability, drag across the free times you want to offer, and click Copy times. Paste them into your email. Writing a new email? The Calendar tab beside it lets you pick times to offer without leaving the message.

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